Welcome, Employers!

The Line of Duty Act (LODA) provides benefits to state employees, local government employees and volunteers who hold specified hazardous duty positions. By statute, LODA benefits must be provided.

A claim can be completed by a number of different people, including the participant, his or her family members, or a third party. Because employers have to complete and certify certain sections of the form, VRS recommends that you work with the applicant. Employers should forward the claim form to VRS within seven days of receiving it.

Employers are required by law to train LODA-eligible employees. The first training must happen within 30 days of being hired and then every two years thereafter. The LODA Overview for Participants satisfies this training requirement. You can direct individual employees to this website to watch the recorded presentation or you can play it for a group of employees.

LODA Fund Participating Versus Non-Participating Employers

State agencies participate automatically in the Line of Duty Death and Health Benefits Trust Fund (commonly referred to as the LODA Fund), which is administered by the Virginia Retirement System (VRS). Localities were given the opportunity to opt out of the LODA Fund and provide their own source for funding the benefit. Localities that opted out are referred to as non-participating employers.

Your responsibilities under LODA and how you pay for the benefits you are required to provide depends on whether you are a LODA Fund participating employer or non-participating employer.

Participating Employers

The LODA Fund pays:

  • LODA Health Benefits Plans premiums to the Department of Human Resource Management (DHRM)
  • Funeral benefit payments to funeral homes, if requested
  • Death benefit payments to survivors
  • Retroactive health insurance reimbursements to individuals, as applicable
  • Virginia State Police investigation fee
  • VRS administrative fee: $3,750 per claim. If a claim is denied during the preliminary review period, the fee is $250. If the claim proceeds through the full review process, the cost is $3,750.

Eligibility Lists

Each spring, VRS asks participating employers to update its list of eligible employees and volunteers from the previous fiscal year. Want to receive a copy of your LODA eligibility list electronically?

Individuals inadvertently excluded in your LODA eligibility list may not be denied on this basis alone. Similarly, ineligible individuals included in your list and for whom a premium is paid will not be provided the benefit. Eligibility for LODA claims will be based on the definitions in the Code of Virginia and the facts of each individual case.

VRS will review the eligibility list and contact you with any questions. If a person has a change in his or her role, or if the definitions of various types of volunteers change, note it in the list you provide to VRS in the spring.

Contributions

Participating employers contribute to the LODA Fund annually. The VRS Board of Trustees approves the LODA Fund contribution rate, which is a per capita rate (an amount the employer or organization pays per eligible full-time participant).



View Contribution Rates     View Cost by Personnel Type

Contribution Rates Per Paid Full-Time or Part-Time Employee
  FY 2017 FY 2018
Employer Contribution Rate * $567.37 $567.37
Cost by Personnel Type *
Locality Served Paid Volunteer Billing
Within One Locality Charged one time at Paid Employee Rate.
Within One Locality   Charged one time at Paid Employee Rate.
Within One Locality   25% of Paid Employee Rate.
Multiple Localities
  • Paid Employee Rate applied to locality where individual is employed.
  • Locality where individual is employed will not be charged a volunteer rate.
  • 25% rate applied to each locality where individual volunteers.
Part-time   Charged one time at Paid Employee Rate.


Personnel Changes

Invoices reflect personnel as reported to VRS in the spring with your eligibility list. Notices to VRS regarding the addition or termination of employees throughout the year are not required for LODA Fund billing purposes. Payments remain the same throughout the year, regardless of any increase of decrease in the number of employees. Altered payments or payments for amounts other than the amount you are billed will not be accepted.

Methods of Payment

Submit LODA Fund contributions by check or Inter-Agency Transfer (IAT). Identify all LODA payments as Line of Duty Act (LODA) payments and include the invoice number and/or Fund Code 742. Payment is due within 30 days of the date the invoice is issued.



  • Make checks payable to Treasurer of Virginia — VRS
  • Use Inter-Agency Transfer (IAT) with Fund Code 742 (for state agencies only)
Mail Payments to:
Line of Duty Act Fund
Virginia Retirement System
P.O. Box 361
Richmond, VA 23218-0361

Non-participating Employers

Employers Pay:

  • LODA Health Benefits Plans premiums to the Department of Human Resource Management (DHRM)
  • Funeral benefit payments to funeral homes, if requested
  • Death benefit payments to survivors
  • Retroactive health insurance reimbursements to individuals, as applicable
  • Virginia State Police investigation fee
  • VRS administrative fee: $3,750 per claim. If a claim is denied during the preliminary review period, the fee is $250. If the claim proceeds through the full review process, the cost is $3,750.

Not Sure?

Not sure if you are a LODA Fund participating or non-participating employer?

  • Handbook for Participants in ORPHE Plan 1 and ORPHE Plan 2 Learn more about your plan, benefits and investments in the Optional Retirement Plan for Higher Education.

  • Choose the Plan and Provider That’s Right for You As a new college or university president, chancellor or faculty member engaged in teaching, administration or research, you have a choice in retirement planning.

  • State Health Benefits Program Enrollment Form for Retirees, Survivors and LTD Participants (T-20879)

  • Designation of Beneficiary (VRS-2)

  • Designation of Beneficiary - Continuation (VRS-2A)

  • Request for Transfer of Funds to ORP (VRS-3ORP)

  • Conversion of Group Life Insurance Enrollment (VRS-35E)

  • Request for Health Insurance Credit (VRS-45)

  • Notice of Return to Covered Employment Optional Retirement Plan Retiree (VRS-7ORP)

  • Election to Participate – Optional Retirement Plan for Higher Education (VRS-65)

  • Termination Certification Form – Optional Retirement Plan for Higher Education (VRS-65D)

  • Open Enrollment Provider Change (VRS-65P)

  • Optional/Alternative Retirement Plan Health Insurance Credit Employer Certification of Service (VRS-75)

  • VRS Durable Power of Attorney (VRS-901)